User Tools

Site Tools


usedgoods

Table of Contents

[Used Stock and Equipment RESALE 2-] [Purchased from a customer or source of used equipment for RESALE. 2-] [1. Create a Main and Sub Categories for the items to be placed into. 2-] [Procedure 2-] [2. Purchase from Owner 2-] [3. Account or Cash? 2-] [QUESTION: 3-] [4. Pay for Item Returned 5-] [5. Sell and Return on Same Invoice 5-] [Used Stock and Equipment, purchased from a customer or source of used equipment for RENTALS 6-] [QUESTION: 6-] [New or Existing Item? 6-] [1. Remember to set up the rental rates etc. 6-] [2. Create a Pseudo Supplier 6-] [Procedure 6-] [1. Create a Stock Receiving report 6-] [2. Add a Bill for Receiving 6-] [Follow normal procedures to Add a Bill to match the received stock, using the 'Recovered Used Rental Purchases' supplier. Bill Number = PO Number, Comment on the PO to refer to the 'Real Supplier' 6-] [3. Pay the Bill 6-]

Used Stock and Equipment Resale

Purchased from a customer or source of used equipment for RESALE.

Create a Main and Sub Categories for the items to be placed into.

There is a Main Category already in place, #14

Create at least one or more Sub-Categories under this Main Category

Procedure

Purchase from Owner

To purchase from an owner or user that wishes to dispose of their items, whether or not they had originally purchased from ARE, create an Invoice.

Account or Cash?

  1. Create an A Type if this is a high priced item that you will not pay cash for, C type if you will tender and pay our in Cash.

If you are buying an item that you originally sold to the customer, or you know that you sell this item and currently have NEW items in stock, Enter the Part Number in Part Find as if you were selling the item…. DO NOT ADD TO THE INVOICE, ONLY HIGHLIGHT AS SHOWN

QUESTION:

  1. If the part exists as a New In Stock Item, continue to c.
  2. If you have never had the part In Stock before, Create a New Part with a U-xxxx prefix and set up the Cost and Sell Price

  1. If a New Part Existed, highlight as shown, and click on Clone icon

  1. When the Cloned Item appears, change the Category to a S/Hand category, eg. 800, change the Part Number and Item Number to U-S2003, check the Cost at the value being paid for the item.
  • *NOTE: The List price on the invoice can be changed to be the same as the cost later ] The cloned item with changes made, it is now a Second Hand Part - OK and Exit the part, adding the line to the invoice you started from. - The Stock Warning Popup will appear, click Return - This changes the Qty of the U-S2003 to -1, change the Price to the purchased or allowed price. The List or RRP price will be there when sold as a Second Hand Item. ==== Pay for Item Returned ==== If this is the only item, and there is no Purchased Item to offset, Complete the Sale with a Tender for Cash and Save and Pay Later for an Account sale. ====Sell and Return on Same Invoice==== If the customer has purchased another item, you can process this on the same invoice, just add a line and sell the more expensive item, the total price will discount by the amount of the Second Hand item being purchased. Summary: You now have Second Hand Stock, sell this using the U-xxxx item number, the cost is right, the stock on hand is correct. ======Used Stock and Equipment, purchased from a customer or source of used equipment for RENTALS====== ====QUESTION: ==== If this is an item where the term is up, and the contract is marked Paid in full. Sell the Unit to the Renter/Hirer using the Sell Rental Item feature of System Five.**

New or Existing Item?

Generally an item being brought in for rentals will be already in stock, but if it is not, follow usual procedures to create the item in the appropriate rental category.

Remember to set up the rental rates etc.

If the item already exists, it will inherit all the settings when the item is received in.

Create a Pseudo Supplier

If you create a supplier, that supplier name could be named 'Recovered Used Rental Purchases' for example, and the default Ledger Number of 1210 Rental Stock.

Procedure

Create a Stock Receiving report

Add the part number for the rental item, with a quantity of 1. Make sure the cost is the cost you are paying for the item, excluding taxes if applicable, receive the item in, adding the Serial/Asset number as you proceed.

Add a Bill for Receiving

Follow normal procedures to Add a Bill to match the received stock, using the 'Recovered Used Rental Purchases' supplier. Bill Number = PO Number, Comment on the PO to refer to the 'Real Supplier'

Pay the Bill

The Bill will be paid to the 'Recovered Used Rental Purchases' supplier, tendered appropriately. There is a 'Comment' section on the Cheque to add necessary information.

If you add the 1020 Cash Clearing as a Bank in the Setup Wizard, General Accounting, Bank Setup area, you can pay CASH from that account while writing a Cheque to pay the bill.

Windward System Five - Used Stock Purchases - Sales Stock & Rental Stock

7 | Page

usedgoods.txt · Last modified: 2018/01/13 19:55 (6 years ago) by pwright