Category Number - a three digit number that becomes the last 3 digits of the General Ledger number.
Category Name - The category name that will uniquely describe the category. This name will show on Income and expense reports and other inventory reports. Be concise and specific.
Category Type - The category type. Each type has special properties.
|N||Normal||Used for most categories, Inventory you Buy and Sell.|
|L||Labour||Used for Labour categories. Inventory control is not performed on this category. Cost of Sales is not posted for this category, Mechanic information can be tracked for this category. Labour can or cannot be used in the calculation of invoice profitability.|
|I||Non Inventory||Same as Normal except Inventory control is not performed. Useful for shipping charges or sub contract Labour.|
|C||Consignment||Consignment Category, All Items will be Consignment items. Optionally, consignment items may be put in any category and the inventory Type set to ‘Consignment’.|
|F||Floor Plan||Floor Planning Category, though floor planning items may be put in any category and setting the inventory type to Floor Planning.|
|T||Tires||Same as Normal, but automatically determines tire sizes.|
|U||Tubes||Similar to Tire, but does not determine sizes.|
|H||Hundred Weight||Used in Weight calculations – not often used|
|P||Photo||(obsolete, needed at one time for Australian photo taxes)|
|R||Rental||Items that require Rental Tracking of Time in and Time out etc.|
|A||Gift Card||Special Type for Gift Cards|
Optional Inventory Normally all inventory is posted to one inventory account. Some systems require that each category have its own inventory account. However if you wish to have some categories post to a separate inventory account, then enter the ledger number here, otherwise it will use the default inventory ledger number. We do not recommend using different inventory accounts for each category unless you have just a few inventory accounts and these inventory types are easy to distinguish from each other.
If you use Optional Inventory accounts, you must enter the correct inventory account on each bill you create. This may be achieved by using the default ledger account on each supplier, if the inventory types are separated by supplier.
Catalog Page This should be left a ‘0’ for most operations. This can be set by System Five when creating a catalog. It is sometimes used for some optional reports to group categories together.
Open to Buy This amount is used for the Open to Buy and Inventory Value report for budgeting the amount of stock in each sub category. This is a running value that provides a simple guide for your stock investment within a sub category. The values are static, but they can be modified at any time. The Open To Buy value can been seen in Figure 1.
For details on the configuration of the optional Budgeting feature, see Self Help.
Auto Increment can change the sequence of number as you enter them. The renumber button can be used to renumber the categories by the sequence if and only if you have not created the ledger numbers and you have not assigned any inventory items to the sub categories.
Create Ledger Number button will create the Income, Cost of Sales, Optional Income, Optional Cost of Sales, and Optional Inventory ledger numbers specified in Sub Category columns.