1. COMPLETE INTEGRITY CHECK ROUTINES 7. CREATE RECURRING INVOICES 2. RECEIVE ALL PO'S 8. GENERATE A/R STATEMENTS 3. COMPLETE ALL OPEN WORK ORDERS 9. RECORD REQUIRED JOURNAL ENTRIES 4. PHYSICAL INVENTORY COUNT 10. RECONCILE BANK AND CLEARING ACCOUNTS 5. GENERATE INVENTORY VALUE REPORT 11. ADVANCE MINIMUM BOOK MONTH 6. CREATE INTEREST INVOICES 12. PRINT REPORTS
All Inventory that has been physically received should be entered into System Five. This is in preparation for a Physical stock count as well as potential fulfillment of customer ordes.
Once all inventory has been recorded as recieved, open customer orders can be fulfilled. Invoices that are ready for shipment can be completed allowing the revenue to be recorded in the current fiscal year as well as potenial postiive change in cash if the invoice is paid.
All recurring invoices that are to be dated for the period need to be created prior to generating statements.
Entries such as bank fees, automatic withdrawals from the bank account, credit card purchases and monthly amortization of expenses are examples of journal entries that you will want to enter before reconciling the bank account.
Advancing the minimum book month prevents access to prior period where changes can be made. This action is done in the General Ledger>Closing routines>advance minimum book month. It will bring forward the book month of open transactions such as work orders and layaways to allow access to complete, however the creation date is preserved.